In our office we try to emphasize managing one's desk by creating a set schedule to follow. Since joining Kalos this has been one of the most challenging tasks I have had. I am a bit of a free spirit and though I am organized, the idea of maintaining a predisposed schedule has been intimidating to say the least. My professional resolution for 2018 is to figure out what works for me in creating and following through with a schedule despite my hesitation and intimidation.
There are two typical reactions to setting a daily work schedule:
1. Excitement/relief. Setting a schedule helps to keep you on track and understand when to do what task. Without organization of tasks, you may feel overwhelmed by choices or the amount you have to do. Creating a schedule is less stressful for you.
2. Absolute dread. You feel setting a schedule won't allow for the flexibility you need to move about your day. As often happens, extra projects would throw off any schedule you could create. Leaving a schedule flexible is less stressful for you.
I don't believe that either reaction is completely right or wrong. A classic 1 can be too rigid and oftentimes has a hard time functioning in a team setting or when surprise tasks come up. A 2 is great at being flexible with hours and tasks, but often struggles with their attention and follow through. I myself have been both of these types at different points in my life, and though I am nowhere near figuring out how to run the perfect schedule in seamless efficiency, I have learned a few things:
- Categorize your daily tasks. Make "buckets" that each task can be split into. Be sure to check in and refill those buckets as needed to ensure you have enough to do without gaps.
- Set a schedule. Just because you write it in ink doesn't mean that there isn't room for change. Make bold, hour-long schedule blocks for each "bucket" to ensure that you dip into everything each day.
- Don't be afraid to change up your day, but don't compromise your schedule shape. The blocks of time were set for a reason, and if you are seeing efficiency and success, DON'T COMPROMISE. Since your schedule is in blocks, simply categorize the new task like you would any other and switch which hour that bucket is worked on.
- When starting out with creating a habit, you need to stick to it. You won't know if it really works until you try to stick to it for at least 3 weeks. Give yourself a chance to adjust and see the difference in your efficiency.
- HAVE FUN! I know this sounds strange but when you set a schedule for yourself and stick with it, there is far less brain power going into your daily need to ask "what am I going to do?" You already know because you have it written down and figured out for you. Bask in the organization of your day and ability to get it all done too.